HOA MANAGEMENT SOFTWARE

TYPES OF HOAS

Boards of housing associations are challenged with serving a community of demanding homeowners. Managing an HOA is an intricate and specialized role that demands a website integration. It includes legal matters, vendors, home owners, financials, and so much more.  Even management firms whose sole purpose is to run associations run into issues. HOA management software addresses all of those issues,allowing property management teams the ability to efficiently and effectively manage the business.

WHAT IS HOA SOFTWARE

HOA software is the power behind your homeowners association.  From uploading users to tracking payments, homeowners association management software powers all the various applications.  Not all HOA software is created equally though. Software should be user friendly and understandable, prompting admins in their tasks and straight forward for endusers.  Poor community association management software can frustrate users, the HOAs, causing them to either not use their community website, or prefer going back to using multiple tools and social media platforms.

WHAT IS HOA SOFTWARE

Kinds of Community Association Management Software

Not all living communities are equal, so association management software should not be created equally. The needs of a traditional condo or a co-op is far different that that of an HOA. Leadership looks at different feature sets when comparing products. The association software solutions may satisfy the same needs, but a community management software tailored for condominiums or apartments must deal with the fact that not all tenants will own their units, unlike residents who are part of an HOA where homeowners own their own homes.

Homeowners Association (HOA)

Planned housing developments that are made up of single-family homes generally have an HOA in place. The homeowner of a single home owns:

  • The building
  • The land underneath the building
  • The land around the building

The  homeowners create a board of directors that has the responsibility of maintaining the community and determining any community fees and regulations. HOA software, then, goes beyond the all-in-one community management functionalities that are found in any community association management software. With our HOA-centric homeowner association management software you get  features such as:

  • Robust tenant contact database
  • Built-in financial management system
  • Business intelligence and reporting
  • Regulation transparency
  • Document storage
  • Communication

Apartments and Condominiums

Residents who reside in an apartment or condo do not need to own their unit and generally can turn to property managers to step in to fix any maintenance issues. Those who own units within the apartment or condo association become members of the building association, and must adhere to community rules and regulations. Condo and apartment building managers are drawn towards management software that can:

  • Help property managers provide concierge services
  • Manage the amenities of the apartment or condo
  • Optimize tasks like processing visitors and tracking packages

Co-Ops

No one in a cooperative (co-op) building owns their unit. Owners of a co-op receive proprietary rights to occupy a specific unit with specific dimensions in the building. A co-op is run by a board of directors that manages:

  • The overall co-op
  • Amenities
  • Occupancy agreements that all co-op tenants must abide by

One of the most desired features of co-op-tailored community association management software is a field service management feature, which helps the board hire and manage outside vendors to complete repair and other maintenance work. Significantly comprehensive tenant screening is also a necessary feature for co-ops, because co-op boards thoroughly vet potential new members, even more so than HOAs and condominiums.

Our HOA Management Software

What makes Hoastart a better to use than HOA management software is that our HOA software takes all of those various tasks and teams, and puts them into one manageable package.  With specific features that handle amenities, reservations, communications, billing and payments, voting, and document storage, software helps to complete all necessary tasks without unneeded third party help and costs. Take the second and review how much does our HOA management software cost. You’ll find that at HOA Start, our pricing is competitive and far exceeds the other HOA software products for homeowners associations in the marketplace.

 

What Our Software Does

Our community association management software does the following:

 

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WHY HOA SOFTWARE?

Often times, there are costs savings moving from multiple providers to an all in one solution.  Most important is that HOA software is built specifically for your needs.  While there are various providers that can send a questionnaire to a user, it is for general purposes.  Polls and voting in HOA software should be built in to work with your resident list, and customizable to your needs.  When built directly into your website and software, there is no need for emails and notifications, your association residents will have direct access, as will your admins to the results.

 

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Home and condo owners are looking for a software that helps homeowner/community housing associations meet their goals of property value preservation,  community quality of life, and compliance to HOA regulations.

Benefits and Advantages

Some of the benefits from using homeowners association software include:

  • Community management software anticipates future needs
  • It keeps communications lines open with frequent reports
  • Streamlines community management association operations
  • Keeps track of maintenance requests and generates reports for board members
  • Costs are transparent and fees are easy to itemize

 

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It’s up to each community to decide if they want an online presence and HOA software as well.  From low costs to ease of burden for both admin and resident alike, the positives are numerous.  Many providers have HOA website examples as well as demos of HOA website management software.  If saving time and money is high priority for your community, look at utilizing HOA software for your community association management today!

 

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HOA MANAGEMENT SOFTWARE IN ACTION!

How does HOA Management software save you time and money?  Today’s property management software works a lot different than property management software of the past. In years past, it would be quite the endeavor to rent out a clubhouse.  Members or residents would need to contact the management company or association and check open dates.  There would usually need to be waivers and documentation signed via email or in person, along with a paid deposit.  Depending on if it was a public or private event, written communication would go out to other residents along with announcements posted in public viewing areas.

HOA MANAGEMENT SOFTWARE IN ACTION!

What Does a Good Software Provide?

A good management software allows community associations the freedom to resolve maintenance issues, handle payments and update financials, from anywhere. Property management is the operation, maintenance, marketing, and leasing of commercial and residential property. Residential, multifamily, commercial, and mixed-use properties are all types of investment properties that require management and have completely different needs. Property management is important because it ensures that the property is maintained, which preserves its value and helps prevent injury and liability due to lack of repairs.

 

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Is a Property Management an Automated Process

Today, every part of that is automated!  Shared calendars, online documentation, automated notifications, and online payment take that entire process and compress it into an easy five minutes.  By having a central HOA Management Software, an association doesn’t have to pay an email blast company, they don’t have to pay for envelope, ink, paper, and postage, they don’t have to pay payment processors – not to mention the time spent by the homeowners association and the member! Did we mention that our management software has a free trial available!

Features Of the Best Community Management Software Solutions

Effective communication is vital in fulfilling board’s demands, responding to inquiries and requests, and keeping homeowners and the owners of condos happy alike. An HOA software should have personalized messaging, board portals, to detailed informative reports to the board, the HOA management software solution should easily address these issues.  The goal of software is to make the job of the HOA manager easier.

Features Of the Best Community Management Software Solutions

Community Association Management Software

The best software solutions include the following aspects:

  • Organization and task execution
  • Assists in efficient management of grounds and facilities
  • Assists with planning and organization documentation
  • Monthly reporting
  • Transparent reporting
  • Property management accounting centric
  • Task automation
    • Maintenance scheduling
    • Accounting
    • Homeowner dues payments
  • Send and receive bills with ease
  • Marketing website for public communication
  • Collect dues
  • Enforce governing documents
  • Cover ongoing HOA expenses
  • HOA budget management
  • Track events such as
    • Property management issues
    • Property damage
    • Board violations
  • Record and respond to resident’s complaints and efficiently resolve them
  • Compliant with state laws and member property management regulations
  • Homeowner communication portal
  • Reduces unnecessary member complaints and negative interactions
  • Board portal to communicate with membership
  • Ease of sharing reports and other documentation with HOA board members
  • Easily disseminate documents (e.g., by-laws, meeting minutes and policies) with community
  • The ability to easily execute more successful board meetings
  • Easily track key contact information and send documents for signing
  • Secure document storage

 

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When an HOA management software helps to reduce workload that allows the end user to concentrate on essential duties, the association has the best solution. At HOA Start, let our professional, affordable, efficient and effective HOA software be the foundation of modern homeowner association management for YOUR association. Call us today at 888-405-2399 to schedule a demo of the best software on the market.

DOES IT WORK FOR YOUR COMMUNITY?

HOA management software can work for any community management association, it just depends on your needs.  As a smaller community, you may not need to manage amenities and reservations for events.  Similarly for a larger, master association, you might need to manage different access levels, various properties, and vendors specific to each location.  It’s important to look at how customizable the management software is to make sure that it can do exactly what you’re looking for. Take a look at our website for pricing.

DOES IT WORK FOR YOUR COMMUNITY?

How Well Does the Software Work with a Self Managed Community Association?

If you want to use a management software to self-manage a community association, you have made a great decision. Managing your own community association is not as easy as professionals make it seem. In fact, there are a lot of moving parts and considerations you must take into account. Follow these tips to successfully self-manage an HOA.

HOA Software Buying Progress

While most of the work is upfront in setting up your community’s online presence, the dividends for association and users alike are massive.  As more and more communities begin to utilize management software, it’s quickly becoming an expectation of homeowners everywhere.

 

FAQ:

Q: What can be managed with management software?

A: Generally speaking, the best software products give the ability to build websites, maintain contacts, interface with email, scheduling, document storage and the ability to collect and process payments.

Q: What is an online member portal?

A: Online member portals are just like they sound. They allow an association to always be accessible to their members. The best pieces of software have a portal, which allows members to log into their individual accounts and access information you make available to them.  Ideally, members should be able to update their profiles, download copies of the HOA’s governing documents, and view a calendar of events.

Q: How does a HOA management software help with a fast ticket response?

A:  Using an HOA management program will naturally lead to a more streamlined process. At HOAStart, you can search, review, approve, or deny requests at a quicker rate, with email integration so that you can send work orders to vendors and reply to homeowners quickly, efficiently, and effectively.

Q: How scalable are HOA management programs?

A: HOA software is expansion-ready. The only real effort that goes with any management program that you need to make is adding more user accounts to the homeowner online portal.

 

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