HOA MANAGEMENT SOFTWARE

TYPES OF HOAS

Boards of housing associations are challenged with serving a community of demanding homeowners. Managing an HOA is an intricate, specialized role that demands website integration. It includes legal matters, vendors, homeowners, financials, and so much more. Even property management firms whose sole purpose is to run associations encounter problems. The right software addresses all of those issues, giving property management teams the ability to run their communities efficiently and effectively.

WHAT IS HOA MANAGEMENT SOFTWARE?

HOA software is the power behind your homeowners association. From uploading users to tracking payments, homeowners association software powers all the various applications. Not all HOA software is created equally though. The right solution should be user friendly and understandable, prompting admins in their tasks and offering straightforward features for end-users. Poor community association software can frustrate users and HOAs alike, causing them not to use their community website or to prefer “the old way” of using multiple tools and social media platforms.

WHAT IS HOA MANAGEMENT SOFTWARE?

Kinds of Community Association Software

Not all living communities are equal, so association management software should not be created equally. The needs of a traditional condo or a co-op development differ greatly from those of an HOA. Leadership looks at different feature sets when comparing products. Association software solutions may satisfy the same needs, but a community software solution tailored for condominiums or apartments must deal with the fact that not all tenants will own their units, unlike residents who are part of an HOA in which they own their own homes.

Homeowners Association

Planned housing developments that are made up of single-family homes generally have an HOA in place. The homeowner of a single home owns the building, the land underneath the building, and the land around the building.

Homeowners create a board of directors with the responsibility for maintaining the community and determining any community fees and regulations. HOA software then goes beyond the all-in-one community management functionalities found in any community association software. With our HOA-centric approach, you get features such as:

  • Robust tenant contact database
  • Built-in financial management system
  • Business intelligence and reporting
  • Regulation transparency
  • Document storage
  • Communication

Apartments and Condominiums

Residents who reside in apartments or condos do not need to own their units and generally can turn to property managers to step in to fix any maintenance issues. Those who own units within the apartment or condo association become members of the building association, and must adhere to community rules and regulations. Condo and apartment building managers are drawn toward management software that can:

  • Help property managers provide concierge services
  • Manage the amenities of the apartment or condo
  • Optimize tasks such as processing visitors and tracking packages

Co-Ops

No one in a cooperative (co-op) building owns their unit. Owners of a co-op receive proprietary rights to occupy a specific unit with specific dimensions in the building. A co-op is run by a board of directors that manages:

  • The overall co-op
  • Amenities
  • Occupancy agreements that all co-op tenants must abide by

One of the most desired features of co-op-tailored community association management software is a field service management feature, which helps the board hire and manage outside vendors to complete repair and other maintenance work. Significantly comprehensive tenant screening is also a necessary feature for co-ops, because co-op boards thoroughly vet potential new members, even more so than HOAs and condominiums.

Why Choose HOAStart to Manage Your Association?

What makes HOAStart better to use than other solutions? Our service assembles all of the various tasks and teams your HOA needs into one package that is easy to manage. With specific features that handle amenities, reservations, communications, billing and payments, voting, and document storage, HOAStart helps you complete all necessary tasks without unnecessary third-party products and costs. Take a second to review the price of our software packages. You’ll find that at HOAStart, our pricing is competitive and our features far exceed other HOA software products.

 

What HOAStart Does

Our community association management software provides the following:

 

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WHY HOA SOFTWARE?

Many HOAs experience costs savings when they move from multiple providers to an all-in-one software solution—but the most important consideration is to choose HOA software that is built specifically for your needs. You’ll find many HOA software products that can send a questionnaire to a user, but only for general purposes. Polls and voting should be built in to HOA software to work with your resident list, and customizable to your needs. When built directly into your website and software, you have no need for e-mail and notifications, and your association residents have direct access to the results, as do your admins.

 

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Home and condo owners want software that helps homeowner/community housing associations meet their goals of property value preservation, community quality of life, and compliance with HOA regulations, while remaining easy to manage.

Benefits and Advantages of HOAStart Software

Some of the benefits of using homeowners association software include:

  • Community management software anticipates future needs
  • Frequent reports keep communications lines open
  • Streamlines community management association operations
  • Keeps track of maintenance requests and generates reports for board members
  • Costs are transparent and fees are easy to itemize

 

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It’s up to each community to decide if they want an online presence and HOA software as well. From low costs to ease of use for admins and residents alike, the positives are numerous. Many providers have HOA website examples as well as demos of HOA website management software. If saving time and money is a high priority for your community, look at using HOA software to manage your community association today!

 

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HOASTART IN ACTION!

How does this save you time and money? Today’s property management software works a lot differently than property management software of the past. Back then, renting out a clubhouse was a huge task. Members or residents would need to contact the management company or homeowners association to check open dates. Signing waivers and documentation took place via e-mail or in person, along with the process of paying a deposit. Depending on whether the event was public or private, written communication would go out to other residents, along with announcements posted in public viewing areas.

HOASTART IN ACTION!

What Does Good Software Provide for HOAs?

Good management software gives community associations the freedom to resolve maintenance issues, handle payments, and update financials from anywhere. Property management is the operation, maintenance, marketing, and leasing of commercial and residential property. Every community faces some form of these needs. Residential, multifamily, commercial, and mixed-use properties are all types of investment properties that require management and have completely different needs. Property management is important because it ensures that the property is maintained, which preserves its value and helps prevent injury and liability due to lack of repairs. Good software helps HOAs make these processes easy and consistent.

 

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Is HOA Start Automated Management Software?

Today, every part of this process is automated! Shared calendars, online documentation, automated notifications, and online payment compress the HOA management process into an easy five minutes. With centralized management software, an association doesn’t have to pay an e-mail blast company, they don’t have to pay for envelopes, ink, paper, and postage, they don’t have to pay payment processors – and they don’t have to waste time on all these offline activities! Did we mention that we offer you a free trial of our management software?

Robust Features for Easier Management

HOA software should include personalized messaging, board portals, and detailed informative reports for the board. Effective communication is vital to fulfilling your board’s demands, responding to inquiries and requests, and keeping both homeowners and condo owners happy. The goal of software is to make the job of the HOA manager easier.

Robust Features for Easier Management

Standard Features Included with HoaStart

The best software solutions for HOAs include the following features:

  • Organization and task execution
  • Assist in efficient management of grounds and facilities
  • Assist with planning and organization documentation
  • Monthly reporting
  • Transparent reporting
  • Focused on property-management accounting
  • Task automation
  • Send and receive bills with ease
  • Collect dues
  • Marketing website for public communication
  • Enforce governing documents
  • Cover ongoing HOA expenses
  • HOA budget management
  • Track occurrences such as property management issues, property damage, and board violations
  • Record and respond to residents’ complaints and resolve them efficiently
  • Comply with state laws and member property management regulations
  • Homeowner communication portal
  • Board portal to communicate with membership
  • Easily share reports and other documentation with HOA board members
  • Easily disseminate documents (e.g., by-laws, meeting minutes, and policies) to the community
  • Easily track key contact information and send documents for signing
  • Securely store documents

 

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Software that helps reduce workloads and allows the end user to concentrate on essential duties gives your homeowners association its best solution. Let HOAStart’s professional, affordable, efficient, effective HOA software be the foundation of modern homeowner association management for YOUR association. Call us today at 888-405-2399 to schedule a demo of the best software on the market.

DOES IT WORK FOR YOUR COMMUNITY?

HOAStart can work for any community management association. How much functionality you need just depends on your individual community. In a smaller community, you may not need to manage amenities and reservations for events. Similarly, for a larger master association, you might need to manage different access levels, various properties, and location-specific vendors. It’s important to compare how customizable the management software is so you can verify that it can do exactly what you’re looking for. Take a look at our website for pricing.

DOES IT WORK FOR YOUR COMMUNITY?

Does HoaStart Work with Self-Managed Community Associations?

If you want to use management software to self-manage a community association, you have made a great decision. Managing your own community association is not as easy as professionals make it seem. In fact, the process includes many moving parts and considerations that you must take into account. Follow these tips to self-manage an HOA successfully.

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Although most of the work of setting up your community’s online presence takes place up front, the dividends for association and users alike are massive. As more and more communities begin to use management software, it’s quickly becoming an expectation of homeowners everywhere.

 

HOA Start FAQ:

Q: What can we manage with management software?

A: Generally speaking, the best software products give you the ability to build websites, maintain contacts, interface with e-mail, scheduling, document storage and the ability to collect and process payments.

Q: What is an online member portal?

A: Online member portals are just what they sound like. They enable an association to be accessible to their members all the time. The best pieces of software include a portal that allows members to log in to their individual accounts and access information you make available to them. Ideally, members should be able to update their profiles, download copies of the HOA’s governing documents, and view a calendar of events.

Q: How does HOAStart help with fast ticket response?

A: Using an HOA management program naturally leads to a more streamlined process. At HOAStart, you can search, review, approve, or deny requests more quickly, with e-mail integration so you can send work orders to vendors and reply to homeowners quickly, efficiently, and effectively.

Q: How scalable are HOA management programs?

A: HOA software is expansion ready. The only real effort that you have to put into any management program is to add more user accounts to the homeowner online portal.

 

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