The Ultimate Guide to HOA Management Software
Ultimate HOA Management Software Guide
The roles and responsibilities of HOAs often prove overwhelming if not well balanced. Overseeing the maintenance of common areas and amenities, providing shared services in the community, collecting dues, covering large capital expenditures, and enforcing the governing documents may ultimately pressure management. When utilized efficiently, technological advancement relieves from growth pressure and readily adjusts to changing needs. A perfect software choice should streamline the association’s running and relieve you from struggling to keep up with all the tasks.
Why Use HOA Management Software?
Typical HOA software focuses on managing a specific aspect of the association’s operations – CC&R enforcement, accounts, payments, scheduling, and much more. Finding a perfect software package dedicated to helping HOAs manage various aspects of their operations can take a lot of work off your plate.
Here are some of the benefits of implementing software solutions in running your association.
- Practically streamline all your processes and gain free time to focus on other aspects of HOA. A good self-managed HOA Management Software can automatically manage all the documentation, accept payments, manage books, issue reports, notice violations, and so on.
- Most of the HOA software solutions are web-based. Thus, you can access data and manage your homeowner’s association from anywhere, with almost every internet-accessing device.
- A good HOA software hosts all the association’s documentation and data in one place. Again, the data is more secure when stored in a cloud-based system.
- As the data is all in one place, HOA management software can significantly improve internal and external communications.
- It’s easy to report on the association’s operations and utilize that information to plan for the community’s future.
Choosing the Right HOA Management Software
It would help if you relied on specific criteria when evaluating HOA software. The goal is to implement software packages that suit your needs. This depends on whether you need Software to help manage most of the association’s operations or relate to specific aspects of running the community.
Here is a list of what to consider when choosing an HOA management software.
Consider your association’s needs – You could sit down with the board members to assess your business processes and how various operating units affect each other. Evaluate which aspects of HOA management often encounter challenges.
Research on your decision – Conduct due diligence on the type and number of possible options in the competition. This is especially easy when you have a list of features you want to cross-reference with other providers.
Consider mobile app support – Mobile phones have flooded almost every technological and communication fields. Again, you don’t have to manage your operations from the office full-time. Mobile app support makes it easy with go-everywhere access.
Don’t forget security – Homeowners Associations deal with all sorts of information and data, some of which are personal and financial. Thus, it’s impossible to discuss the association’s operations and data management without understanding how the software provider keeps your data.
Ask about the Software’s support – Every Software comes with bugs and errors. Before you begin running smoothly without any hitches, you should know what to do when you experience downtime or get locked out for some reason.
Billing, payment, and reminders – A good Homeowners Association Software should conduct electronic billing, keep track of member’s dues and other payments, and send out reminders appropriately.